REGISTRATION

REGISTRATION

IAF AND ILAC MEETING REGISTRATION IS OPEN TO PARTICIPANTS WHO ARE MEMBERS OF IAF and/or ILAC.

Meeting participation is restricted to members of IAF and ILAC, as well as invited guests and a very limited number of observers. Observers must be approved in writing by Convenors or Chairs of the meetings they wish to attend. Observer status will normally be reserved for participants who belong to an IAF or ILAC member organization, or who have a particular reason for attending a given meeting. If approved to attend, observers must register online. Observers are not entitled to receive any meeting documents. IAF and ILAC reserve the right to decline observer requests for any reason. 

EARLY BIRD DEADLINE
Register and submit payment on or before Friday, 16 August, 2024 at 17:00 (GMT +2 / CEST) to receive the early bird discount price.  Funds must be received by IAF-ILAC in full on or before the early bird deadline in order to qualify for this rate. Delegates who register before the early-bird rate but do not submit payment in full before 17:00 (GMT +2 / CEST) on 16 August, 2024 will have their registration fees automatically adjusted to the regular rate without notice. It is the responsibility of delegates to ensure their payment is received by the conference organizer prior to the cut-off date. 

IN-PERSON REGISTRATION FEES
All prices in USD

The in-person registration fee includes complimentary wifi in meeting rooms and a meal package. The meal package includes, one morning coffee/tea break, hot buffet lunch and one afternoon coffee/tea break per day for each day a delegate is registered to attend meetings. Delegates who are not registered for at least one meeting on a particular day will not receive the meal package for that day. Breakfast is included in your room rate if you are staying at the Hilton Berlin.

5-10 Day Package – Full Conference
(includes Welcome Reception, Farewell Reception and meal package for each day you are registered to attend a meeting)
Early Bird Price: $2,050 USD
Regular Price: $2,300 USD

4 Day Package
(includes meal package for four days – receptions not included)
Early Bird Price: $1,700 USD
Regular Price: $2,180 USD

3 Day Package
(includes meal package for three days – receptions not included)
Early Bird Price: $1,275 USD
Regular Price: $1,635 USD

2 Day Package
(includes meal package for two days – receptions not included)
Early Bird Price: $850 USD
Regular Price: $1,090 USD

1 Day Package
(includes meal package for one day – receptions not included)
Early Bird Price: $425 USD
Regular Price: $545 USD

Welcome and Farewell Reception
$170 USD per ticket – delegates can purchase one ticket for themselves and one additional ticket for an accompanying person (max of two per person). 

Please note, each delegate must register individually to attend these meetings. Registrations cannot be shared. There is no virtual registration option for this series of meetings.

EARLY BIRD CUT-OFF DATE

Once the cut-off date (Friday, 16 August, 2024 at 17:00 (GMT +2 / CEST) passes, any delegates whose fees are still outstanding will automatically have their rates adjusted to the regular rate without notice. Please plan sufficient time when sending a wire transfer to ensure the payment is received prior to the cut-off date. No exceptions will be granted. 

Cancellation and Refunds
Cancellations must be submitted by email to info@iaf-ilac-meetings.org. All email correspondence must originate from the email on the record of registration in order to be considered a valid request. Cancellations received on or before 16 August 2024 at 17:00 (GMT +2 / CEST) will receive a full refund less a USD $75.00 administration fee. Cancellations received after the above date and time will not be eligible to receive a refund.   

When are registration fees due?
All payments must be received by 20 September 2024. Any registrations after this date may only be made via credit card.

How do I request a letter from IAF and ILAC for my Visa application?
You must first register to attend the meetings. During the registration process you will be asked to enter more information if you require a Visa invitation. Please submit your request for a visa invitation early to avoid unnecessary delays. 

I am unable to pay by credit card. How can I pay for my registration fees?
You must first register to attend the meetings. During the registration process you will be asked about your payment preference. If you select the ‘pay by wire transfer’ option, you will receive an invoice with details of how to pay your registration fees by wire transfer. Please be sure to note the information about the early-bird cut-off date.

Can I pay for my hotel room by wire transfer?
For information about paying the hotel by wire transfer, you will need to contact the hotel directly. Please contact us after you have registered and we will provide you with the email address of who you can contact at the hotel.